English: Change

Document handling: Back to the Office

June 29, 2011

For many organizations the Office suite still is the primary application for content creation. Documents, Presentations, and Spreadsheets are the vessels that carry valuable information and corporate-IP.

Improving ECM/DMS adoption

The ability of the latest generation of ECM and DMS solutions to unlock document content and to provide document security and control has been demonstrated unequivocally. Albeit that in many cases the implementation of such systems has forced information workers to adopt new ways of working, learn new (sometimes inept) tools. As a result, information workers often become torn between what they know and love on the one hand, and what’s new and important, but hard to like on the other.

In order to ease this discomfort, the office suite as the primary end-user tool can be greatly enhanced to bring the ECM/DMS benefits directly to the user. Furthermore, the office suite can also be substantially improved in providing user-friendly functions that ensure that documents will be valuable and retrievable later.

The power, as is often the case, is in the details. Bringing ECM/DMS functions to the office environment requires careful consideration. The aim is to empower the end-user, not confuse him or her with more buttons, bells & whistles. Furthermore, personalization is key. The ability to provide personally relevant features, document templates, tasks, etc. can make all the difference.

State-of-the-art Office Extension

O3Spaces has recently introduced the new state-of-the-art MS Office extension for its Collaborative ECM solutions. This new Office add-in enriches the office suite with powerful search and navigation features, automated version control, version compare, commenting, tasking, interactive document generation and more. It delivers all these features and more, very elegantly, controlled and personalized.


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